Organisations of all kinds are increasingly concerned with achieving and demonstrating sound occupational health and safety (OH&S) performance by controlling their OH&S risks.
Many organisations have undertaken OH&S “reviews” or “audits” to assess their performance. To be effective, they need to be conducted within a structured management system that is integrated within the organisation.
This OHSAS Standard specifies requirements for an OH&S management system to enable an organisation to develop and implement a policy and objectives which take into account legal requirements and information about OH&S risks. It is intended to apply to all types and sizes of organisations.
The success of a system depends on commitment from all levels and functions of the organisation, especially from top management.
The overall aim of this OHSAS Standard is to support and promote good OH&S practices, in balance with socio-economic needs.
Benefits of OHSAS 18001
A systematic approach to the effective management of health and safety can bring numerous benefits. Such benefits include, but are not restricted to;
– Compliance with legislation
OHSAS 18001 provides a framework by which an organisation can identify the health and safety legislation applicable to its activities, products, services and identified hazards. Such a framework extends to provide the means to comply with the regulatory requirements identified.
– Liabilities minimised
As hazards and their associated risks are eliminated or controlled, liabilities are reduced, offering greater stability to your business.
– Reduced costs
The cost of an accident extends beyond the compensation paid to an employee. By implementing health and safety improvement strategies, through the effective implementation of a documented OH&S management system, significant financial savings can be realised, not forgetting the effect that accident reduction can have upon the moral of employees.
– Ownership of Health and Safety issues
OHSAS 18001 provides the means by which an organisation can communicate and consult upon its health and safety issues and gain ownership of the safety process.
– Training needs are identified and realised
OHSAS 18001 enables health and safety training needs to be identified, and the adequacy of subsequent training assessed through measures of competency.
– Ongoing improvement
The continuous improvement element of OHSAS 18001 ensures that your Health & Safety performance steadily progresses towards your company goals and aspirations.
Strategic Planning for a Health and Safety System.
Based on the requirements of OHSAS 18001:2007
Purpose of a Health and Safety Management System
‘To eliminate or minimize risks to personnel and other interested parties who could be exposed to OH&S hazards associated with its activities’
Person or group, inside or outside the workplace, concerned with or affected by the OH&S performance of an organisation.
(The following plan should be followed with reference to a copy of the OHSAS 18001 standard)
|Clause number||Steps to take||Details|
|4.1||Define the scope of the business activities and document it||A short sentence to describe what the company does.Eg: Provision of gas installation services|
|4.2||Document the H&S Policy||See section 4.2 of the standard for precise details|
|4.3.1||Identify hazards, carry out risk assessments. Determine necessary controls and implement them||Methods should be in place to ensure employees involvement in this process|
|4.3.2||Identify applicable legal requirements and legislation||A Legal Register is usually compiled.Procedure required to include the communication with employees|
|4.3.3||Establish H&S objectives to consider legal requirements and reducing the risks||A programme should be in place that includes the objective, responsibility, the means of achieving and a time frame|
When the above has been planned the next step is to implement the system
|4.4.1||Roles and responsibilities need to be defined and resources provided to implement the above requirements.A H&S representative needs to be appointed from the top Management, to be responsible for OH&S||An Organisation Chart could be formulated and displayed to communicate the defined structure.Job descriptions to be formulated|
|4.4.2||Training should be provided to ensure employee competence, particularly regarding OH&S risks. This should include any emergency preparedness training||Records should be maintained, including – First aid and fire Marshall certificates etc.|
|220.127.116.11||Methods for communicating with employees, contractors and external parties should be established||Regular meetings, talks, inductions, permit to work systems, complaints procedure|
|4.4.5||Document control methods to be established||Procedure is very similar to other standards|
|4.4.6||Operational controls and documented, procedures to be established||Including consideration to be given to contractors and visitors|
|4.4.7||Emergency preparedness procedures to be formulated and periodically tested||Including – Fire evacuation – Accidents|
After the system has been implemented, methods of checking, monitoring and improving need to be established
|4.5.1||Checking methods and gathering of relative data to be established||Accidents – Near missesHealth monitoring – Noise – Air quality|
|4.5.2||Periodic checking of legal compliance should be carried out||The company need to ensure that they are complying with all applicable legislation|
|18.104.22.168||Incident investigation methods should be implemented||To include root cause analysis and required corrective/preventive actions|
|22.214.171.124||Procedure required for dealing with actual and potential nonconformity||To include corrective action and preventive action requirements|
|4.5.4||Procedure required to control records||Methods to be defined for the identification, storage, protection, retrieval, retention and disposal of records|
|4.5.5||Full system audits to be carried out||Programme required based on risk assessment results|
|4.6||Top management to review H&S performance||To include review of – Accidents-Policy-Objectives-Legal requirements-Compliance etc|
Registration to OHSAS 18001 with an accredited company
As a UKAS accredited certification body, Alcumus ISOQAR can help you gain certification to OHSAS 18001.
For further information please click here or call our sales team for a no-obligation quote on 0161 979 0740.