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Info Exchange > Environmental, Health, Safety and Quality (EHSQ) Software

Consolidate your data and gain invaluable insight to improve health and safety in your workplace

 

From reporting a near miss to undertaking a risk assessment, Alcumus Info Exchange makes it easier and quicker to record, analyse and act upon your health and safety data. 

In fact, 60% of our clients said that improved data collection and management had been the greatest value of implementing Info Exchange into their business. So, whatever your health and safety challenge, we have the solution to transform your strategy from reactive to proactive.

 
 

Our modules 

Choose one or a number of modules covering all your health and safety processes

It’s vital that you have the tools in place to react immediately to an incident. Alcumus Info Exchange’s Accident and Incident Management module allows full management of an accident or incident cycle, enabling users to complete in-depth forms, both online and offline, send instant notifications to key administrators, obtain and analyse reports and identify underlying root causes to help mitigate future risk.

Incidents and Accidents require immediate analysis and tracking; our system has the ability to create real-time reports and KPIs to encourage you to proactively predict and prevent future instances occurring.
 

Features:

  • MI (management information)

  • Root cause analysis

  • Increased uptake in incident reporting

  • Defensibility against personal injury claims

  • Predictive analytics – pattern recognition

  • Near Misses / Hazards Investigation

  • Accident Frequency Rate (AFR) Reporting

  • RIDDOR reporting (automated HSE)

  • Authority and Enforcement Visits


It’s crucial to demonstrate compliance with the management of asbestos within assets and premises. Our Asbestos Information Management solution provides a secure online facility to manage known asbestos risks and locations, log survey registers, store documentation and add our optional Google Maps integration.

Features:

  • Asbestos Survey Register

  • Asbestos Containing Materials (ACM) Register & Risk Status

  • Areas not accessed

  • Maps

  • Sample Plans

  • Removals

  • Condition Checks

  • Photographs


Manage and measure your overall compliance against internal KPIs and regulatory requirements.  Audit reporting is hugely time consuming and complicated, with safety inspections, quality checks, surveys, inspections and monthly audits regularly causing a headache. Info Exchange’s software allows you to send data to one central location, reducing administration time.

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Features:

  • Managing frequencies

  • Complete offline

  • Configurable scoring

  • Create tailored questionnaires and checklists

  • Assign corrective actions to individual questions

  • Track non-conformances

  • Analyse report results


Management of hazardous substances, commonly referred to as COSHH, is often one of the most complex areas of health and safety.  Our comprehensive COSHH management solution offers access to more than 750,000 professionally written COSHH assessments, all of which are available to use at the click of a button.  You can also write your own assessments by using our simple wizard, saving a huge amount of time and effort.

In addition to our software, you will also benefit from direct access to a team of specialist COSHH consultants 7-days-a-week who will support you with more complex requirements.

Features:

  • Instant access to more than 750,000 COSHH assessments

  • Identify, assess and manage hazardous substances at the click of a button

  • Multi-task assessments linked to multiple locations

  • Automatically recommends safer substitutes

  • Links your COSHH assessments to an interactive PPE inventory

  • Produces coherent reports and management information in real time

  • Acts as a digital safety data sheet repository

  • 7 day-a-week support from our technical helpdesk


Recognising and mitigating risks and hazards is essential in a health and safety environment. Implementing a digital risk management strategy helps to eliminate inconsistency and indicate potential and existing hazards, ultimately benefitting your organisation by enabling it to proactively recognise risks and hazards.

Our Risk Management module ensures a thorough understanding of hazards, shares reports with users to develop the necessary preventative controls and supports effective management of the risk assessment lifecycle.

Features:

  • Dynamic risk assessments

  • Risk Mapping

  • Risk Registers

  • Assign and track actions to users

  • Put in place and manage control measures

  • Automated email notifications


Manage your core business operations through the use of data registers and process mapping to ensure compliance with key standards.

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Features:

  • Freedom of Information

  • GDPR

  • Gifts & Hospitality (Bribery Act)

  • Safeguarding   


The Training and Competencies module offers secure online storage of training documents, qualifications and other important HR documents, allowing you to keep track of employee training and ensuring that your people are qualified to do their job.

Our advanced training software enables you to schedule mandatory training, review the status of employee CPD and manage your organization’s learning and development strategy at the click of a button.

Features:

  • Upload employee training records, including certificates

  • Automatic expiry notifications sent to employees/managers

  • View, schedule and edit training courses

  • Create and customise new courses and build a workflow from initial registration to content review

  • Track employee course completion

  • Training hours reports

  • Create user groups


Seamlessly integrate employee health records and any recorded illness or injury at the click of a button. Alcumus Info Exchange allows users to report and capture medical surveillance data while tracking and analysing trends in absence or health issues. You can also collect and manage data about workplace occupational health including exposure levels, reports and preventative measures.
Presenting this data transparently ensures the proactive implementation of workplace improvements to better serve the workforce.

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Features:

  • DSE Assessments

  • Comply with regulatory and policy requirements including OHSA

  • Health Surveillance

  • Occupational Health Referrals   


How Transport for London (TfL) are using Alcumus Info Exchange
to mitigate health and safety risks across their network

 

With responsibility for over 31 million people who make a journey on its network every day, ensuring its passengers are kept safe and healthy is a key strategic objective for TfL. As an Info Exchange client since 2013, the software is playing a major role in supporting the business to achieve this goal.
 

 

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