Purchasing Administrator


Parc Nantgarw, Cardiff

Location: Parc Nantgarw, Cardiff


  • 25 days annual leave (plus bank holidays) which increases with length of service

  • Generous Pension

  • Healthcare scheme

  • Life Assurance (3x Basic Salary)

  • Access to employee reward platform

Role Purpose: 
To provide effective and accurate administrative support to the procurement & purchasing function, along with excellent customer service to both internal and external stakeholders
Report on and achieve operational SLA’s & KPI’s specific to function and support with proactive management of supplier base to ensure spend is optimised

Role Responsibilities:


  • Process all incoming Purchase Order Requisitions/Purchase Agreement requests

  • Create & maintain supplier accounts in AX

  • Monitor & process all e-mails that are received into the purchasing inbox

  • Monitor company stationery, fleet and travel related spend


  • Maintain Supplier contracts master spread sheet

  • Manage end to end small/medium contract renewals /procurement requests

  • Manage the admin process for major contract renewals ensuring all relevant information/timetables are handed over to line manager responsible for next tier of negotiations

Supplier Management & Processes

  • Support P2P Manager with operational management of key suppliers e.g. ARI (fleet) and Office Team (stationery), ensuring SLAs are achieved and attend monthly servicing reviews/deputise in their absence for query resolution

  • Ensure all processes and policies are consistent, efficient and transparent across the Group

  • Review of supplier base to identify areas for further consolidation e.g. cleaning, waste across sites

Required Experience

  • Experience in a Procurement/Purchasing environment ideally in a dynamic services industry

  • Knowledge of Microsoft Dynamics AX desirable

  • Knowledge of Microsoft office specifically Excel essential

  • Operational management of key suppliers preferred e.g. fleet, office supplies and travel

Personal characteristics:

  • Analytical and able to identify issues, risks and opportunities for doing things differently

  • Able to work independently and as part of a team, openly sharing knowledge and skills

  • Self-motivated, resilient and able to demonstrate initiative

  • Thorough, persistent & consistent

  • Proactive in approach with a ‘can do’ attitude

  • Target orientated, a sense of humour and a desire to succeed

  • Adaptable and flexible in approach

  • Strong communication and stakeholder management skills

Please email your CV to terri.foulston@alcumusgroup.com

We look forward to hearing from you!